Team Check-In

TEAM CHECK-IN


RESERVE A DAY/TIME FOR CHECK-IN

Click HERE for the complete Team Check-In instructions.


TIMES

  • Thursday, Feb. 16, 4pm - 8pm
  • Friday, Feb. 17, 10am - 8pm

*** Everyone must have a reserved time. No walk-ins. NO EXCEPTIONS. ***

Questions? Email anna@volleyball-festival.com


LOCATION

Drive-Thru Team Check-In is at the Phoenix Convention Center Monroe street pull-n drive outside the North Ballroom.
  • ADDRESS:  411 E. Monroe St., Phoenix 85004

2023 FFC


ONLINE RESERVATIONS

All teams must check-in during one of the above time periods. If a team does not check in, they will be removed from the tournament.NO Late Team check-in

Online Team Check-In Booking Instructions:
  • Click the “Book Now” tab on the homepage 
  • Select Session #1 (12s & 13s) or Session #2 (14s-18s)
  • You can only check-in 12s and 13s teams on June 18. All other teams must be checked inn on June 21 or 22.
  • Select the time slot you want for Team Check-In
  • When filling in details use the Age Division, Club Name, and Team Name exactly as it appears on your AES Event Roster.
  • If checking in multiple teams at once, make sure to list ALL teams and age divisions.
  • A confirmation email with your selected time and form details will be sent.
  • To change or cancel your reserved time slot, use the CANCEL button on your confirmation email.
  • If you cannot make your check-in time reservation, make sure to change or cancel it so it becomes available for other teams, and we can staff appropriately.


REQUIREMENTS

  • A Club Director or Team Parent can perform Team Check-In for one or more teams as long as they have any required documentation.
  • Before check-in, our staff will verify all AES rosters are complete with verified AAU numbers. They will reach out to advise of any missing information.
  • Only individuals on the AES Team Roster with verified AAU numbers or have purchased an admission pass will receive credentials for admittance to the playing areas. 
  • Roster verification and changes will be done on the phone prior to onsite Team Check-In. Any missing rosters after Feb. 5 are subject to a $50 roster change fee.
  • Medical Release Forms signed by an adult for all Players.
  • AES roster with AAU numbers verified (use AAU Import quick link on AES).
  • If AAU numbers are showing a "verified" check mark on AES, you need one of these three forms of verification:
    • AAU membership card copy; or 
    • AAU Club Listing (generated from AAU website Club Director Account); or 
    • AAU Team roster (generated from AAU website Club Director Account).

AT CHECK-IN

  • Pull into the Drive Thru lane at your reserved time.
  • When greeted by a Festival staff member, provide your Club and Team name(s).
  • Staff members will bring your team bags to your car.
  • Before leaving, park in an available parallel spot to verify you have the proper number of credentials for both team members and parents.
  • NO LATE CHECK-IN is permitted. Team entry credentials are only available at Team Check-in - NO EXCEPTIONS 
  • Presold Online Event Passes for parents and families are included in their Team's Check-in bag. Clubs and/or Coaches will distribute those credentials to the parents and families.
  • If unable to complete the pre-check-in process or have last minute roster changes, please park and a Festival Staff member will have you:
    • Verify you have Medical Release Forms signed by an adult for all Players.
    • Show a copy of your AES roster with AAU numbers verified, OR one of these three forms of acceptable alternate verification:
      • AAU membership card copy; or 
      • AAU Club Listing (generated from AAU website Club Director Account); or 
      • AAU Team roster (generated from AAU website Club Director Account).
  • You will receive a Team Bag with goodies, Team Credentials and pre-purchased Parent/Spectator Event Pass wrist bands. Please make sure to verify you received the correct number of credentials and wrist bands before leaving.
  • Only individuals on the AES Team Roster with verified AAU numbers or have purchased an admission pass will receive credentials for admittance to the playing areas.