Registration

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2023 TEAM ENTRY FEE

  • u12 – u18: $1,295 (save $100, if paid on or before March 12, 2023 entry fee is $1,195); 4 days of play

REGISTRATION SITE

Register on AES using either of the links below.

PAYMENT DEADLINES

Register and pay on or BEFORE March 12, 2023 and save $100. After that date, the Team entry fee is $1,295. Pay by June 5, 2023 to guarantee a spot in the tournament. Teams paying after June 5 will be accepted on an as-available basis. 

REGISTRATION POLICIES

  • Teams are prioritized and accepted based on Team Entry Fee payment date.
  • Registration is not complete, nor can Housing be reserved, until the Team Entry Fee is received.  Housing priority is based on Team Entry Fee payment date .  The Festival has a Stay-and-Save policy. Click to see available properties and rates or to request rooms for 12-13s or 14-18s.
  • Tournament is licensed by AAU. All participants must have AAU memberships. This requires:
    • Club Membership ($30 and covers an unlimited number of teams)
    • Player Memberships ($14 and covers all AAU sports/events through August 2023 and includes a $20 East Bay coupon)
    • Adult Memberships for Coaches and Team Reps on the roster ($16 for US teams, $37 for International teams and includes the background check). 
    • Parent/Guardian Chaperones must either have an AAU membership ($16) or purchase an Admission ticket.
  • Click HERE for complete instructions on AES registration and acquiring AAU memberships.

2023 REFUND POLICY

  • 100% Refund through March 12, 2023.
  • 50% Refund between March 13 and April 30, 2023.
  • No Refund after April 30, 2023.
  • In the case of event cancellation, $1195 entry fee will be refunded (late fees and cc convenience fee are not refundable).

VF TEAM CHECK-IN (updated Jan. 5, 2023)

Team Check-in for 2023 is modified to incorporate a drive-thru for more convenience.

Complete Team Check-In instructions are coming soon.

Roster verification and changes will be done on the phone prior to onsite Team Check-In. Any missing rosters after June 5 are subject to a $25 roster change fee.

A Festival Staff member will verify:
  • That you have Medical Release Forms for all Players
  • The FESTIVAL WAIVER FORM if required for 2023. Stay tuned.
  • That your AES is correct and that AAU numbers show "verified" (use AAU Import quick link on AES).
  • If AAU numbers are not showing "verified," one of these three forms of verification are acceptable:
    • AAU membership card copy; or 
    • AAU Club Listing (generated from AAU website Club Director Account); or 
    • AAU Team roster (generated from AAU website Club Director Account).
  • All Chaperones have a "verified" AAU number.
  • Only individuals on the AES Team Roster with verified AAU numbers or have purchased an admission pass will receive credentials for admittance to the playing areas. 
  • We expect no spectator attendance limitations.
Your check-in time will need to be reserved online. Link coming soon.
•  Session #1 (12s & 13s), June 17, 11am – 8pm
•  Session #2 (14s-18s), June 20, 2pm – 8pm or June 21, 10am – 8pm

There is NO Late Team check-in. All teams must check-in during one of the above time periods. If a team does not check in, they will be removed from the tournament.

Online Team Check-In Booking Instructions:
  • Click the “Book Now” tab on the "SimplyBook.me" homepage 
  • Select Session #1 (12s & 13s) or Session #2 (14s-18s)
  • You can only check-in 12s and 13s teams on June 17. All other teams must be checked inn on June 20 or 21.
  • Select the time slot you want for Team Check-In
  • When filling in details use the Age Division, Club Name, and Team Name exactly as it appears on your AES Event Roster.
  • If checking in multiple teams at once, make sure to list ALL teams and age divisions.
  • A confirmation email with your selected time and form details will be sent.
  • To change or cancel your reserved time slot, use the CANCEL button on your confirmation email.
  • If you cannot make your check-in time reservation, make sure to change or cancel it so it becomes available for other teams, and we can staff appropriately.
Please note the following:
  • No roster changes will be on site at Team Check-In. Verify your online AES Event Roster is correct. If changes are needed, email them to info@volleyball-festival.com by June 12.

VF REQUIRED FORMS

Details on the FESTIVAL WAIVER FORM for 2023 coming soon.

The Team Coach or Chaperone must keep a copy of a completed and signed medical release waiver (MEDICAL RELEASE FORM TEMPLATE) in their possession at all times while at the Volleyball Festival.

AAU MEMBERSHIP

The Volleyball Festival is an AAU licensed event.  It is a true "All-Comers" event that welcomes all teams from around the world without qualification.  No one goes home early and everyone who starts the tournament has a chance to win the Championship.  If your team is not already registered with AAU, click HERE to sign up.

AGE WAIVERS

A max of two Age Waivers are allowed per team. Even if your region has approved an age waiver, you still need to make a request from the tournament. Approved age waiver athletes have to be added to your event roster by the Tournament Director. For more details or to submit an online Age Waiver Request (link coming soon).
  • 12 Club: Must be born on or after July 1, 2010 (Can't turn 13 before July 1, 2023)
  • 13 Club: Must be born on or after July 1, 2009 (Can't turn 14 before July 1, 2023)
  • 14 Club & 13/14 Open: Must be born on or after July 1, 2008 (Can't turn 15 before July 1, 2023)
  • 15 Club: Must be born on or after July 1, 2007 (Can't turn 16 before July 1, 2023)
  • 16 Club & 15/16 Open: Must be born on or after July 1, 2006 (Can't turn 17 before July 1, 2023)
  • 17/18 Club: Must be born on or after July 1, 2004 OR born on or after July 1, 2003 AND be a high school student (12th grade or below) during some part of the current academic year.

INTERNATIONAL TEAM PARTICIPATION

The Volleyball Festival welcomes the diversity and cultural sharing that comes with foreign teams participating in the event. Teams from Canada are categorized as International; teams from Puerto Rico are not. International teams acquire their club, coach and athlete AAU memberships online the same as all other teams HERE. The only difference is that the adult membership is $37 instead of $16. Most foreign teams will also require a US Visitor Visa. To find out more information about Visitor Visas, click HERE.

POSITIVE COACHING ALLIANCE COURSES

AAU offers all member free of charge the Positive Coaching Alliance (PCA) courses and resources. Click HERE to explore all PCA educational resources or to sign up for one of the three levels of Coaching courses.  These courses are NOT mandatory for participation in Festival Sports Events.

ROSTER DEADLINE FOR FESTIVAL PROGRAM

The rosters in AES on May 25, 2023 are what are used for personalized bag tag credentials and the Festival souvenir Program.  Please make sure your roster is correct by this date.  Any missing or incorrect information cannot be fixed after this date.  Teams registering after this date may receive blank credentials and not appear in the Festival souvenir program.