Registration


2021 VOLLEYBALL FESTIVAL TEAM ENTRY FEE

u12 – u18: $1,295 (save $100, if paid on or before March 15, 2021 entry fee is $1,195); 4 days of play

  • Registration is not complete, nor can Housing be reserved, until the Team Entry Fee is received.  Housing priority is based on when the Team Entry Fee is received.  The Festival has a Stay-and-Save policy. Click HERE to book or to see available properties and rates.
  • Tournament is licensed by AAU. All participants must have AAU memberships. This requires:
    • Club Membership ($30 and covers an unlimited number of teams)
    • Player Memberships ($14 and covers all AAU sports/events through August 2021 and includes a $20 East Bay coupon)
    • Adult Memberships for Coaches and Team Reps on the roster ($16 for US teams, $37 for International teams and includes the background check). 
    • Parent/Guardian Chaperones must either have an AAU membership ($16) or purchase an Admission ticket.
  • Refunds:
    • 100% Refund through March 15, 2021.
    • 50% Refund between March 16 and April 30, 2021.
    • No Refund after April 30, 2021.
    • In the case of event cancellation, $1195 entry fee will be refunded (late fees and cc convenience fee are not refundable).

Click HERE for complete instructions on AES registration and acquiring AAU memberships.


REGISTRATION SITE

http://www.advancedeventsystems.com/

Click HERE for complete instructions on AES registration and acquiring AAU memberships.


VF REGISTRATION AND PAYMENT DEADLINE

Register and pay on or BEFORE March 15, 2021 and save $100. After that date, the Team entry fee is $1,295. Pay by June 12, 2021 to guarantee a spot in the tournament. Teams paying after June 12 will be accepted on an as-available basis. 


VF TEAM CHECK IN

Team Check In for 2021 will be modified to be contact free and promote social distancing due to the COVID-19 pandemic. Specific details are being completed and will be communicated by June 1, 2021.

We envision that roster verification and changes will be done on the phone or via Zoom beginning June 10. Coaches or Team Reps will be able to sign off on their roster electronically on AES. Any roster changes after June 10 are subject to a $25 roster change fee.

During your virtual Team Check In, your Festival Host will verify:
  • Medical Release Forms for all Players
  • Your AES roster and that AAU numbers show "verified" (use AAU Import quick link on AES)
  • If AAU numbers are not showing "verified," one of these three forms of verification are acceptable:
    • AAU membership card copy; or 
    • AAU Club Listing (generated from AAU website Club Director Account); or 
    • AAU Team roster (generated from AAU website Club Director Account).
  • All Chaperones have a "verified" AAU number.
  • Only individuals on the AES Team Roster with verified AAU numbers or have paid the Chaperone Roster Fee will receive credentials for admittance to the playing areas. No general spectators will be permitted to enter. There will be no Ticket Sales.

VF REQUIRED FORMS

All registered Players, Coaches and Chaperones to the Volleyball Festival must complete the online FESTIVAL WAIVER FORM by June 10, 2021.  If registering after this date, the form is due upon registration.

Players must also have a completed and signed MEDICAL RELEASE FORM or equivalent medical waiver. Hard copies of the MEDICAL RELEASE FORM (or equivalent) must be presented at onsite team registration.

The Team Coach or Chaperone must keep a copy of all paperwork in their possession at all times while at the Volleyball Festival.


AAU MEMBERSHIP

The Volleyball Festival is an AAU licensed event.  It is a true "All-Comers" event that welcomes all teams from around the world without qualification.  No one goes home early and everyone who starts the tournament has a chance to win the Championship.  If your team is not already registered with AAU, click HERE for instructions on how to obtain memberships.


AGE WAIVERS

A max of two Age Waivers are allowed per team. Even if your region has approved an age waiver, you still need to make a request from the tournament. Approved age waiver athletes have to be added to your event roster by the Tournament Director. For more details or to submit an online Age Waiver Request.
  • 12 Club: Must be born on or after July 1, 2008 (Can't turn 13 before July 1, 2021)
  • 13 Club: Must be born on or after July 1, 2007 (Can't turn 14 before July 1, 2021)
  • 14 Club & 13/14 Open: Must be born on or after July 1, 2006 (Can't turn 15 before July 1, 2021)
  • 15 Club: Must be born on or after July 1, 2005 (Can't turn 16 before July 1, 2021)
  • 16 Club & 15/16 Open: Must be born on or after July 1, 2004 (Can't turn 17 before July 1, 2021)
  • 17/18 Club: Must be born on or after July 1, 2002 OR born on or after July 1, 2001 AND be a high school student (12th grade or below) during some part of the current academic year.


INTERNATIONAL TEAM PARTICIPATION

The Volleyball Festival welcomes the diversity and cultural sharing that comes with foreign teams participating in the event. Teams from Canada need to also follow these instructions.  Teams from Puerto Rico do not. Click HERE for instructions for registering a Foreign Team for Volleyball Festival.  Most foreign teams will also require a US Visitor Visa.  To find out more information about Visitor Visas, click HERE.

POSITIVE COACHING ALLIANCE COURSES

AAU offers all member free of charge the Positive Coaching Alliance (PCA) courses and resources. Click HERE to explore all PCA educational resources or to sign up for one of the three levels of Coaching courses.  These courses are NOT mandatory for participation in Festival Sports Events.


ROSTER DEADLINE FOR FESTIVAL PROGRAM

The rosters in AES on May 21, 2021 are what will be published in the Festival Program.  Please make sure your roster is correct by this date.  Any missing or incorrect information cannot be fixed after this date.  Teams registering after this date may not appear in the Festival souvenir program.