Registration


2015 TEAM ENTRY FEE

u12 – u18: $1,195 (save $100, enter before March 5, 2015 and entry fee is $1,095)

The Team Entry Fee remains the same as 2014 and consists of just one payment. Registration is not complete, nor can Housing be reserved, until the Team Entry Fee is received.  Housing priority is based on when the Team Entry Fee is received.  The Festival has a Stay-and-Save policy. The tournament is licensed by AAU which requires all participants to be AAU members in order to participate. This requires a Club Membership ($30 and covers an unlimited number of teams), Player Memberships ($14 and covers all AAU sports and events through August 2015) and an Adult Membership for Coaches and Chaperones on the roster ($16 for US teams, $36 for Foreign teams and includes the background check). All payments are non-refundable, non-transferable.


REGISTRATON SITE

http://www.advancedeventsystems.com/


REGISTRATION AND PAYMENT DEADLINE

Registration for 2015 is now open. Register and pay BEFORE March 5, 2015 and save $100. After that date, the Team entry fee is $1,195.  Registrations are accepted on AES through June 12, 2015.  All payments are non-refundable, non-transferable.


ONSITE TEAM CHECK IN

Team Check In is in Room 101-A of the Phoenix Convention Center, West Building.
- Tuesday, June 23rd: 2-9pm
- Wednesday, June 24th: 9am-5pm.  
- Late check in Thursday, June 25th: 7am-1pm (must be at least an hour before you play or ref)

Prior to Team Check in, all teams must fax or email us the FESTIVAL WAIVER FORM for all registered Players, Coaches and Chaperones per the instructions below under "Required Forms."

At Team Check in you need to bring:
- A copy of the Festival Waiver for all registered Coaches, Players and Chaperones;
- A Medical Release Form for all Players
- A copy of your AES roster with AAU numbers verified (use AAU Import quick link on AES)
- If AAU numbers are not showing verified, bring one of these three forms of verification:
*AAU membership card copy; or 
*AAU Club Listing (generated from AAU website Club Director Account); or 
*AAU Team roster (generated from AAU website Club Director Account).

Once checked in, you will receive a Team Bag with goodies, souvenir programs and Team Credentials.  Anyone wanting to attend the Welcome Party from 5:30-9pm, Wednesday, June 24 will need their Credentials to enter. So if you are doing Late Check In, your players will not be able to attend the party without buying a ticket.

A Club Director or Team Parent can perform the Team Check In as long as they have all the proper documentation.


REQUIRED FORMS

All registered teams must submit via email or fax the FESTIVAL WAIVER FORM for all registered Players, Coaches and Chaperones to the Volleyball Festival by May 9, 2015.  If registering after this date, the form is due upon registration.

For each Team, submit the FESTIVAL WAIVER FORMS via email (volleyball.festival.forms@gmail.com) or fax (877-628-2804).  Please limit submissions to only one Team per email or fax.  If sending via email, scan all required forms to your PC and make sure to rename the file(s) so that it starts with the Team Name you registered with on AES.  For example, a good naming convention is: Phoenix Elite 14-1 Waiver Forms.jpg.  Preferred file formats are .jpg, .tif, or .pdf.

Players must also have a completed and signed USAV MEDICAL RELEASE FORM or equivalent medical waiver. Hard copies of both the FESTIVAL WAIVER FORM and the USAV MEDICAL RELEASE FORM (or equivalent) must be presented at onsite team registration.

The Team Coach or Chaperone must keep a copy of all paperwork in their possession at all times while at the Volleyball Festival.


AAU REGISTRATION

The Volleyball Festival is an AAU licensed event.  It is a true "All-Comers" event that welcomes all teams from around the world without qualification.  No one goes home early and everyone who starts the tournament has a chance to win the Championship.  If your team is not already registered with AAU, click HERE for instructions on how to obtain memberships.


FOREIGN TEAM PARTICIPATION

The Volleyball Festival welcomes the diversity and cultural sharing that comes with foreign teams participating in the event. Teams from Canada need to also follow these instructions.  Teams from Puerto Rico do not. Click HERE for instructions for registering a Foreign Team for Volleyball Festival.  Most foreign teams will also require a US Visitor Visa.  To find out more information about Visitor Visas, click HERE.

POSITIVE COACHING ALLIANCE COURSES

AAU offers all member free of charge the Positive Coaching Alliance (PCA) courses. Click HERE to explore all PCA educational resources or to sign up for one of the three levels of Coaching courses.  These courses are NOT mandatory for participation in the Volleyball Festival Championships.


ROSTER DEADLINE FOR FESTIVAL PROGRAM

The rosters in AES on May 11, 2015 are what will be published in the Festival Program.  Please make sure your roster is correct by this date.  Any missing or incorrect information cannot be fixed after this date.  Teams registering after this date may not appear in the Festival souvenir program.


FREE FUND RAISER

The Festival makes free raffle tickets available to all teams to assist in their fundraising efforts.  Teams sell the tickets for $5 each and keep 100% of their sales.  Cash prizes are provided by the Festival (Ten $100, Four $250 and Two $500 prizes) and are drawn at the Festival.  Winners do not have to be present to win.

Starting in November, please let us know if you would like us to send you raffle tickets to help cover your costs.  Email info@volleyball-festival.com to request tickets. Please provide (1) how many teams attending; (2) how much money you want to raise; and (3) an address to send the tickets.  Click HERE for a printable copy of the instructions. Call 281-545-1939, if you have any questions.